The marketplace pays you the net of nine items: reconcile before you book
Nextica Law & Tax keeps a digital business's accounts with what makes it different: reconciling marketplace settlements —gross sales, commissions, fulfilment fees, advertising, refunds, withholdings and adjustments— against the net amount reaching the bank; reconciling payment gateways and their settlement dates; valuing inventory spread across warehouses in several countries; and rolling out the verifiable invoicing systems of RD 1007/2023 in the own shop and in every channel that issues invoices.
The bank does not match the sales because the marketplace pays the net of nine different items.
What's included
1. Starting from each channel's settlement report and breaking it down by item before recording anything, rather than booking the bank credit.
2. Recording separately gross sales, referral commissions, fulfilment and storage fees, advertising, refunds and inventory adjustments.
3. Reconciling the itemised total against the credit reaching the bank, channel by channel and week by week.
4. Reconciling payment gateways and their settlement dates, which do not match the sale dates.
5. Valuing inventory spread across warehouses in several countries, which remains yours even after crossing a border.
6. A stable valuation basis including transport and duties until the goods are in a saleable condition.
7. Rolling out verifiable invoicing in the own shop and in any channel that issues invoices.
THE BANK DOES NOT MATCH THE SALES
Because what reaches the bank is a result, not a sale: inside it are nine items that offset each other.
Booking the net amount the channel pays in
it understates turnover, makes deductible expenses disappear and leaves VAT miscalculated, because commissions have their own treatment.
VAT ActTreating a stock transfer between your own warehouses as a sale
the goods remain the seller's and remain on the balance sheet even after crossing a border. What it does create is reporting obligations and, where applicable, VAT duties at destination.
Spanish General Accounting PlanChoosing invoicing software before inventorying what each channel issues
the obligation attaches to whatever issues the invoice, and in a business with its own shop, a marketplace and wholesale orders that is rarely a single system.
RD 1007/2023TWO SERVICE MODES — WHAT'S YOURS
| Accounting Review or Supervision | Integrated Accounting Outsourcing | |
|---|---|---|
| Who for? | Companies that manage their accounting internally but need periodic expert review. | Companies that prefer to fully outsource accounting management to a specialized provider. |
| What does it include? | Review of records, detection of errors and inconsistencies, validation of accounting closure, and improvement recommendations. | Full scope: transaction recording, bank reconciliation, tax filing, and financial reporting. |
| Ideal for | Startups and SMEs with an internal accountant or administrative officer who manages the accounting. Family businesses that want additional control. | Companies without their own accounting department. Companies looking to reduce fixed structural costs. Subsidiaries of multinationals reporting to headquarters. |
| Main advantage | Independent external control without replacing the internal team. Detection of problems before they become sanctions. | Zero accounting worries for the entrepreneur. Scale without the need to hire permanent staff. |
Who for?
What does it include?
Ideal for
Main advantage
Frequently asked questions
Why can't I just book what the marketplace pays me?
Because that payment is a result, not a sale. Inside it are gross sales, referral commissions, fulfilment and storage fees, advertising, customer refunds, inventory adjustments and sometimes withholdings. Booking the net has three effects, all bad: turnover is understated, deductible expenses disappear, and VAT ends up miscalculated because commissions have their own treatment. The right approach is to start from the settlement report, break it down by item, and reconcile the total against the bank credit.
I have stock in warehouses in several countries. How is it valued?
As your own inventory wherever it sits, because moving goods between warehouses of the same company is not a sale: the goods remain yours and remain on your balance sheet, even if they crossed a border. What it does create is reporting obligations and, where applicable, VAT duties in the destination country. Accounting-wise there are two things to solve: a reliable perpetual inventory by location, and a stable valuation basis that includes the costs necessary to bring the goods to a saleable condition, transport and duties included.
Content reviewed by
Elena Bosch Prat
Directora · Consultoría Contable y Financiera
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